Most people only use their email inboxes to send and receive messages. However, there are many secret tricks you can use to speed up your workflow. Remember this page as we share the best Gmail tips and tricks that you’ll use again and again.

Tip #1: Stop turning your email inbox into a goldmine for cybercriminals. Tap or click here for one mistake you make with your email that hackers love. Here are a few more things you should know.

There are many hard-to-find features in your Gmail inbox. Think of them as pearls hiding in a seashell. Once you get rid of these 10 hidden Gmail features, they can make your digital life a lot easier.

1. How to cancel a sent email

As soon as you send an email, you can cancel it. You’ll see a small box pop up in the lower left corner of Gmail that says “The message has been sent.” Next to it, you will see two options: Cancel or View the message. Click Cancellation to make sure your recipient won’t see the email.

Here’s what it looks like:

If you want even more time to decide, good news. You can adjust the amount of time you have before this option fades out. To choose how long to take a message back, do the following:

  1. Go to Gmail and head to Settings.
  2. Tap or click See all settings.
  3. Next to Undo Send, choose whether you want an undo period of five, 10, 20, or 30 seconds.

Just this way, you have given yourself more time to avoid mistakes in the future. Here is another one of the best Gmail tips and tricks.

2. Snooze emails so you don’t forget them

The Snooze function allows you to save an email for later. It’s like putting a pin on a conversation so you can revisit it when you have more free time. You can choose a pre-selected or custom time when the email can pop up at the top of your inbox.

For example, maybe you’re putting out fires at 8 a.m. and know you’ll have more time at 3 p.m. Select the email you want to review and click the clock icon on the far right:

A hit A nap and select the time you want to see the email again. You can even snooze multiple messages by selecting them all at once. You can later find deferred emails by going to Menu > Postponed.

3. Use advanced search to find exactly what you’re looking for

If you have thousands of emails cluttering your inbox, finding a particular email can feel like looking for a needle in a haystack. Fortunately, you can use hacks to narrow your search.

For example, you can write from: and enter someone’s email to filter out all other senders. This is useful if you want to review previous threads. You can also write subject: to search for specific words in the subject line. Here’s the complete list of Gmail search operators to save time searching your inbox.

4. Out of all the best Gmail tips and tricks, this one is especially useful

Put periods in your email address to filter messages from different senders. Let’s say your email address is avocado@gmail.com and you subscribe to several streaming services. In these streaming accounts, add a plus sign and another word, such as avocado+streaming@gmail.com.

All email correspondence from these accounts will still go to your main Gmail account, but now you can easily filter them into specific folders or quickly find them using the search bar.

Professional advice: If you start getting emails you didn’t sign up for and they contain your custom plus sign, it can give you a pretty good idea of ​​which companies or services have been sharing your information.

CONNECTED: 5 Smart Gmail Tricks to Save You Time and Keep Your Emails Private

5. Schedule emails

Don’t hit the Send button if you want your email to go out at a specific time. Tap the down arrow to the right of the Send button. A small box pops up that says Send on Schedule.

From there you can decide when you want it to go. It will sit in yours Planned folder until the time is right. You can cancel and reschedule it as much as you want.

6. Thread muting is another one of the best Gmail tips and tricks

Sometimes you are part of an email conversation that is no longer relevant to you. Fortunately, you can mute the conversation by selecting it and clicking | More ▼ > Without sound. This removes it from your inbox and sends the conversation to your archives.

7. Use private mode

To protect confidential data, send a confidential message. This means that people cannot forward, copy, print or download your message or attachments. You can also set expiration dates on email messages or require a text verification code before someone opens a message. To turn it on, log in to an administrator account.

From the admin console home page, go to Applications. Click Google Workspace > Gmail > User Settings > Privacy Mode. Then check the box next to Enable private mode. Save your changes and you’re done.

CONNECTED: 8 ways Google is constantly invading your privacy

8. Find out if someone opened your email

Now that we’ve gone over some of the best Gmail tips and tricks, it’s time to look at Gmail extensions. Email tracking for Gmail has over 2 million active users and for good reason. It’s a free way to get follow-up alerts, email merge features, and link tracking.

When you use Gmail without any add-ons, you never know when someone has opened an email. With this extension, you can rest easy knowing that the person you’ve addressed has seen your email. You can also check out other reputable extensions to maximize your inbox.

9. How to access Gmail even when you are offline

You can still send emails even when the internet is down. Just head over to Gmail offline settings and check the box next to Enable offline mail. It looks like that:

A hit Save the changes and you’re done.

10. Adding a Delegate

You should never share your password with anyone. But you can share an inbox with someone. If you give someone access to your Gmail account, they can sort emails with filters, archive emails, and use labels to organize emails. They can also send, read and delete email messages.

To add a delegate, open Gmail on your computer and go to Settings > See all settings > Accounts and Imports or Account > Add another account. Enter your delegate’s email address and press next step > Send email to grant access.

Here are some more guides for you to check out

A big change is coming to your Gmail inbox

Gmail Tips and Tricks: 10 Buried Settings and Features to Try

10 hidden Gmail features you should be using

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