Macros are a set of programming instructions written in VBA that automate repetitive and standardized processes in Excel and other Microsoft Office applications, such as Access, PowerPoint, Word, and Outlook.
What is a macro in Excel?
An Excel macro is an action or set of actions that can be saved, named, saved, and executed as many times as needed and whenever you want. Using macros, we are able to automate repetitive tasks related to data manipulation and reporting, which must be performed repeatedly.
In this example, we’ll add headers and some formatting to our sample data, and then follow the same steps with the macro shortcut key.
Turn on the developer section
The Developer tab is hidden on the default bar. To customize the ribbon, follow these steps:
- Right-click the ribbon anywhere and select (click) Customize the ribbon.
- Navigate to Customize the ribbon and select the Developer checkbox.
Write a macro
Now that we have the developer tab on our bar, let’s start saving our first macro in Excel. To save a macro, follow these steps:
- On the Developer tab, go to the Code group and click Save Macro.
The Save Macro dialog box appears. Give your macro a name and specify a shortcut that will activate the macro. Click OK.
Note: Each step you perform from now on will be recorded by the macro.
Let’s now add headers and format them with some colors.
When you’re done, return to the Developers tab and click Stop Recording.
Your macro has saved the steps, and you can now perform the same steps with the shortcut key you specified in the Save Macro dialog box.
Add a button to launch your macro
In Excel, you can create a button that will launch your macro. To do this, follow the steps below:
- Go to illustrations> Shapes and select any shape. We will use a rectangle with rounded corners.
You can also insert a button by going to Developer> Insert> Form Controls.
- Add text to the shape by right-clicking on the shape and selecting to edit text.
- Right-click on the shape and select Assign Macro.
Select the appropriate macro from the window and select (by clicking) OK.
Therefore, when you select (by clicking) this form, Microsoft Excel will activate and run your saved macro.
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In this article, you learned about Excel macros. They can be used to perform several steps of a one-click task or keyboard shortcut.
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