When you want to discuss a promotion with your boss, you send an email. When you want to file a complaint with a company, send an email. Email carries weight and formality that are lacking in other forms of communication such as text messaging.

You have to make mistakes from time to time, no matter how well planned and composed the message is. You are aware of this fear when you click send and find out that you made a mistake. Fortunately, you have time to return it and fix it. Tap or click here to learn how to unsubscribe.

Outlook is a popular free email client from Microsoft that has existed since the late 1990s. The Windows version has a simple interface that hasn’t evolved much over the years, but that’s about to change.

Outlook is getting a big change

Microsoft recently announced a beta version of the new Outlook for Windows. The company says it is “designed to ensure consistency in our Windows and web code bases to help you be more productive and control your inbox.”

In short, Outlook for Windows will look and function more like web version.

Keep them informed

The new Outlook will work with Microsoft Loop, an application that helps you organize, share and collaborate. In this context, you will be able to edit and share your work and thoughts in Outlook and Teams. The components of the cycle, which include lists, reports, reviews, etc., will always be synchronized, keeping everyone up to date.

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Find and attach files quickly

If you want to attach something to an email but can’t remember where it is, just enter @ character followed by the file name and you will get a list of options. Keep in mind that files and documents must be stored in the cloud for this to work.

Important reminders

If you miss a message that Outlook considers important, you’ll receive an automatic reminder with a reply option. This will be fixed at the top of your inbox until you reject it.

Your to-do list comes in Outlook

Sometimes you receive a message that you want to reply to later. The new Outlook for Windows allows you to drag and drop messages to a to-do list so you can return to them whenever you want.

You can also use the My Day feature to drag and drop a task on your calendar so that you are reminded later. Speaking of which…

Updated calendar

The Outlook Calendar Dashboard view allows you to organize your work into one view. You can add calendars, files, to-do lists, notes, goals, and more to the board.

Remotely or in person?

Outlook’s new RSVP takes into account the hybrid nature of many workplaces and social events. You can let people know if you will be present in person or virtually.

Attach your messages

Lists and sticky notes, virtual or physical, help us maintain organization and remember important events. Outlook has brought this practice to your inbox, which allows you to “paste” emails at the top of your inbox. They will stay there until you unhook them.

Keep things clean

The crowded entrance box makes it difficult to work and keep track of everything. You can scan each message and delete them, or set rules for Sweep messages.

This tool allows you to dictate what happens to incoming messages. For example, you can set a rule to delete all messages from a specific address. Sweep also allows you to move all your current emails to accounts.

Change is not easy

We understand that longtime Outlook users may not like these modifications, but change is inevitable. It may take some time to adjust, but it will be useful in the long run to have a consistent feel in the desktop and web versions of Outlook.

Companies are constantly updating their products to keep up with the competition. And since Gmail is the big winner, don’t be surprised to see that other email services are inspired by it, even when Google’s email client itself is undergoing change.

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Outlook is getting a huge redesign – Here’s a sneak peek