Asana is the perfect project management tool for those looking for a type of software that can keep track of the important and necessary tasks related to your business that you need to complete over a period of time. This is project management software that can help you and your team become more organized and prepared for everything. You will be able to keep track of different tasks, create advanced to-do lists and organize tasks. In short, Asana can perform all the tasks needed to run a business.

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What is an Asana?

Asana is similar to other task and project management software that allows teams to organize, collaborate, plan and execute tasks. It acts as a perfect companion for overcoming chaos and meeting deadlines. It is a web-based management and collaboration tool that eliminates email clutter and integrates all tasks. Teams can use Asana to keep track of all tasks, collaborate with other team members, share related files, and more.

The tool is widely used by various well-known companies such as Deloitte, Airbnb, Pinterest and Dropbox. Asana is becoming a favorite among industry giants due to its numerous project management and collaboration functions. It is used by millions of people in 195 countries and is expanding worldwide.

Project Management Asana: How Does It Work?

Individuals and teams can use Asana to divide a lot of work into manageable tasks. It is a comprehensive work management tool that allows you to track the progress of projects and tasks, share files, comments and notes, and keep track of deadlines. This is a modern method of working together. Asana, as already mentioned above, is task management software that has certain functions such as projects, workspaces, tasks and sections for managing projects and tasks related to several clients and teams.

Asana is designed primarily for teams to spend less time writing emails, meetings and working on assigned tasks. The Asana project management tool helps its users work faster and achieve interesting goals.


Workspaces are nothing more than shared work areas where users can collaborate on tasks and projects. These are the basic building blocks of your Asana tool. You can create different workspaces for different clients or teams individually.

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After the workspaces you will get a space where you can see a series of projects. They are the main units of your organization, which can be both private and public. You can color-code them and filter them in the section of your project based on tags, people assigned and priority.


This level of organization of work in Asana is a must. You can create tasks, fill them with a variety of information and maintain a balanced workload.


The calendar section in Asana allows you to see all your pending tasks. You can quickly switch between “list view” and “calendar view” in the Asana calendar to see which tasks are ahead and when.

Although Asana includes features that provide everything you need to stay in sync, some teams are looking for alternatives to Asana, as Asana’s project management has failed to become the best solution due to its pricing and a number of other valid reasons.

Characteristics of the asana

Communication tools

Your inbox helps keep track of all your messages and related tasks. You can even attach tasks to messages and use project conversations to continue ongoing discussions. You can also check photos and PDFs, and any comments you make can be turned into tasks so the rest of the team knows what needs to be fixed.

Different ways to review the work

Because Asana is primarily designed to adapt to your workforce, it provides a variety of ways to review your tasks and projects:

  • List: View and group your tasks in a network format.
  • My Tasks: Here you can see all your tasks in a to-do list format.
  • Calendar: Displays a list of tasks that must be completed within the deadline.
  • Dashboard: Shows your upcoming tasks in bulletin board format.
  • Inbox: Contains a list of your conversations.
  • Files: Groups all the files uploaded in the project together.

Management and reporting tools

If you are the manager of your team, Asana reporting tools will make it easier for you to keep organized project updates and send reminders for updates when needed. You can also set “goals” to keep everyone on the same page, and “important milestones” to motivate and encourage their hard work.

You can also use status updates for projects and portfolios to communicate quickly with your team and use your dashboard to see the status of all active projects and tasks at a glance and identify problem areas if necessary.

Creating teams will allow you to group people to work on a project. The team section includes a review section where you can track projects and a messaging section for messages and group chats.

You can add teammates as followers to non-assigned projects to keep them up to date and alert them if there are issues they can help with.

Administrators have privacy controls. You can use permissions and other privacy measures to restrict access to specific tasks or even hide some teams that do sensitive work.

Easy application integration

Asana application integration is one of the features that makes it easy to use. Several other applications also work well with Asana, with the most notable

  • Power BI, Microsoft Team, Zoom, Outlook, Gmail and Slack for communication.

  • Adobe Creative Cloud, OneDrive, Office365, Box, Google Drive and Dropbox for creating and sharing files.
  • Harvest, which is a built-in time tracking tool.

Asana for project management: pros and cons


The following are the advantages of Asana:

  • The design of the Asana interface is attractive
  • Easy to use calendar synchronized with all your tasks
  • Ability to view your personal tasks in one place
  • Email integration

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The following are the disadvantages of Asana:

  • There is no simple method to track all the elements in several projects that should be expected in the same day or week.
  • Because this application is primarily text-based, it often happens that the structure is broken, a task is removed, or the task name is changed.
  • It does not allow you to hire several people for the same task.
  • With so many responsibilities in one place, the process can be slow.
  • Because Asana does not have time tracking capabilities, you will need to use an external time tracking program.

Learn to deliver projects for the transformation of the digital age and excel in project management with Simplilearn’s project management training


Asana is a flexible content management system (CMS) that can be tailored to meet the requirements of a wide range of businesses. This is a complex project management tool. To use this tool seamlessly and master it, you can enroll in Simplilearn’s Postgraduate Project Management Program, which covers strategy and management – project, program, risk, quality, complexity management, customer-centric digital transformation , implementation of PMO and flexibility and scrum skills.

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