It’s no secret that space has a profound effect on our productivity and many other aspects of our lives. Research shows that those who have control over the layout of their workspace are not only happier and healthier, but also up to 32% more productive.

Remote workspaces have now become part of the new norm for many of us. That is why it is more important than ever to pay attention and arrange it according to individual needs.

In my practice as a productivity specialist, I like to present my clients with a “shouldn’t” checklist. And one of the first points I follow is about the environment in which we work, because it is one of the main foundations of productivity.

But with this freedom of choice for remote office space comes great responsibility. Following our own unique ideas, needs and desires in remote work settings gives us the pleasure of entering “work mode” much easier, creating the opportunity to become much more productive and successful.

As we lead, we need to understand what works best for us and what needs to be removed. Without further ado, here are some important aspects of why an inspiring remote workspace will set you up for career success and how to make it a reality.

1. Creates focused action

Although we may understand that productivity is determined not by how much we do, but by the quality of the actions we take in an office environment, distraction can distract us from effective prioritization.

However, with a home-based setting, we can now anticipate our distractions, so we can eliminate them before they occur.


Step back and analyze a little. What distracts you from moving away from the task? What do you think makes you distracted?

Although there are many things that distract us every day, we are not without guilt here. We are the ones who allow ourselves to be distracted, thinking: “it will be only a minute”, becoming another hour of wrong focusing.

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To deal with these unpleasant triggers that distract us from focused actions, here is your 3-step system:

Step 1: Identify the 5 senses

  • Sound – chat, pets, white noise, music
  • Touch – chair, clothes, table
  • View – screen, wallpaper, environment, view
  • Smell – coffee, nature, aroma
  • Taste – aftertaste, what you eat / chew

Your work environment should be triggered by as few of these triggers as possible, so choose wisely. To do this, you need to determine what distracts you the most about the five senses.

Step 2: Eliminate your options

If you have a phone or a bag of peanuts on your desk, you will probably be distracted by one of them. To avoid this, place your phone somewhere else and hide the peanuts so that they are not at hand.

It’s very easy to pick up your phone when you hear this “bing” sound, when a new message arrives, or when you see pop-up notifications on the screen. You know your triggers best, so use that knowledge to your advantage.

External distractions have a huge impact on our work, but we tend to be distracted more than we should. So, keep focusing on your tasks and eliminate your options – it’s all in your hands.

Step 3: Set boundaries

If your laptop is your main working widget, you obviously can’t remove it from your list of distractions. However, to stay in focus, set boundaries to set aside some time for where you shouldn’t spend time at all.

If you take a ten-minute break from work and start watching videos on Youtube about funny cats, it can take much longer than just ten minutes (believe me, I know!). So, instead of constantly procrastinating, set boundaries.

For example, watch only two videos, or if you can afford to do it in five minutes, be sure to set a timer on it to be responsible and productive.

2. Unleashes creativity

Your remote workspace should be the most attractive, motivating and inspiring place where you are in the creation zone.

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Setting up for work at home is a safe space for the flow of ideas because you created it to serve you. If space makes you feel comfortable, it allows you to be as productive as possible.


Your performance depends on your productivity flow. So knowing your flow is crucial if you want to improve your performance, raise your level and work less without sabotaging your success.

We’ve all seen people equalize in business by getting busier as a normal progression, but how about equalizing and actually working less? This can be achieved by using your performance stream wisely.

Understanding your productivity flow begins with finding your peak window. This is the time when you are more productive, more focused, more energetic and more everything.

So, look back on your days and ask:

  • What is the best time to have team meetings?
  • What is the best time for me to work in my genius zone?
  • What is the best time to receive calls?
  • What is the best time for interviews?

By knowing these answers to your important questions, you will get the most out of the actions you take. In addition, you will create more impact and you will feel more in line with your goal.

But you have to get the job done, because I can’t answer those questions. To help you a little, I can tell you from experience that this is usually between two and four hours every day.

Knowing this, look at your chart and notice that your energy level changes from task to task. Once you understand your flow, all you have to do is fill this window with appropriate tasks.

3. There is your order of things

Order is an extremely important aspect of productive work. Without order, we would get lost and have difficulty focusing, not to mention prioritizing and managing all things work-related.

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By taking the time to clean up and simplify your environment, you will be on your way to better productivity. Your focus will increase and your mind will be clearer, because there simply won’t be that many distractions.

The cluttered work desk is a reflection of the chaotic approach to work. This can affect your clarity, decision making and most of all your focus.

Where to start and how much to clear?

Your work desk and laptop should be your priorities on this list. After all, this is where you spent most of your working time. The next step is to keep these areas uncluttered consistently and make sure you have room for everything and everything in place.

Everything that keeps you stagnant is a mess that you no longer need because it doesn’t serve you. Things you are not sure about are usually also unnecessary. And don’t forget that the clutter stored in the box somewhere deep in the closet is still a clutter that takes up your precious space.

Simplification always works in your favor

Simplification works in your favor because it saves you a lot of valuable time.

So instead of putting folders in folders, re-evaluate your system (electronic or physical). Is it easy enough to find things when you need them? Does your order of things serve you or make you work harder?

BONUS: Clear up questions to help you create a more inspiring workspace

While there may be more to your office space than work-related things, that doesn’t mean you have to get rid of everything that leaves you with blank walls. It may not be easy to figure out what to get rid of in the beginning.

Keep in mind that the crowded space will keep you more distracted and will serve as a trigger for unproductive actions.

Whenever you doubt what exactly a mess is, use the following five questions to simplify the process for yourself. By answering them, you will quickly become clear about what things need to leave your office space.

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Improved remote workspace research

A 2007 study found that the usual soft gray, beige and white paint on office walls affected employees’ moods, causing feelings of sadness and even depression.

Another study found that temperature, lighting and even odors can directly affect your performance. It has been said that the optimum temperature for a typical working environment is around 22 ° C. A 2002 study also showed that workers with natural light sources remain focused on tasks 15% longer than those who work only with artificial lighting.

In addition, employees who worked in a windowless environment reported less vitality and less sleep. Finally, according to a 2014 report, what we smell can affect our productivity for the better. The aroma of lemon led to 54% fewer errors.

Last thoughts

Keep in mind that an inspiring workspace is not exclusive to those with a big budget or extravagant ideas. You are responsible for your space and only you can create it according to your wishes.

To enhance your workspace, you can add more light and your favorite colors in the form of art, flowers, panels and shelves. The options are endless and depend on what you want to achieve.

Follow how it is above and you will feel more satisfied in your remote office space than ever. Remember that you are responsible for your productivity, so it is your responsibility to excel and allow your environment to work in your favor.

Presented photo credit: Christine Wilson via

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